Understanding the Academic Adjustment (Accommodation) Letter: Academic Adjustment Letter Codes & Meanings

Testing Academic Adjustments

  • Extended Time for Test-1.5X – Extended time on in-class exams and quizzes in the amount of 1.5 (Time and a half)
  • Extended Time for Testing-2X – Extended time on in-class exams and quizzes in the amount of 2.0 (Double time)
  • Reduced Distraction Envrn – Exams should be administered in a minimally distracting environment
  • Private Room – Exams should be administered in a private location in a minimally distracting environment
  • Use of PC – Allow use of a word processor with spell check and grammar check applications for essay exams and written work when possible
  • Scribe – Oral response to test questions or use of a scribe
  • Scranton Exempt – Use of handwritten responses rather than computerized answer sheets (scantron/bubble forms) for objective exams
  • Screen Reader – The use of a text-to-speech software to read exam to student
  • Live Reader – The use of a human reader to read exam to student
  • Voice to Text –Dragon – The use of voice-to-text software such as Dragon Dictate for all written answers
  • Simple Func. Calculator – Use of a simple function calculator
  • Enlarged Print – Exams must be in enlarged print. The font size can vary depending on student’s disability
  • Use of earplugs during exams – The use of earplugs or noise cancelling headphones during exams
  • 10 minute break per hour exam – Student may need breaks during long exams. Students may not leave the ODS floor and break time is not counted in testing time.
  • Avoid back-to-back exam – scheduling back to back exams should be avoided. There must be at least an hour break between exams.

Classroom Academic Adjustments

  • Preferential Seating/Spec. Frn –A specific seating location within the classroom or specific furniture. Furniture placement will be arranged by ODS
  • Access to Power Pnt-Prior to – Access to PowerPoint presentation before class to aid note-taking and understanding of the material presented as well as access to visually presented materials.
  • Peer Note Taker – Student enrolled in class hired by ODS to take notes and send to us so we can provide to the student(s) approved for this auxiliary aid. Peer note taker may also be asked to use carbon paper and provide notes to student directly after class.
  • Note-taking Recording Device –Device used by student in class to record lecture. This device may include but are not limited to note taking application, digital recorder, or smart pen.
  • Use of PC/Tablet for Notes – IT is recommended that student be allowed to use a laptop computer or tablet for note-taking
  • Interpreting/CART
    • Interpreters translate lectures, discussions, and conversations between the student and the instructor. When communicating with the student, please look at and speak directly to the student rather than the interpreter.
    • CART is the realtime transcription of the lecture or discussion. It is provided by a CART transcriptionist using computer technology. A copy of the transcription of the lecture may be made available to the instructor upon request.
  • FM System – This student uses an assistive listening device that includes a microphone and FM receiver. The microphone is to be worn on a lapel or attached to an article of clothing of the speaker. Due to the limited range of the microphone, please repeat the questions as they are asked. This may be helpful to everyone in class.
  • Closed Captioning – Films and video tapes to be shown in class will be needed in Closed Captioned format. The TV monitors in most classrooms have Closed Captioning ability. If a film/video does not have Closed Captioning, instructors may choose to contact the distributor and request a captioned format of the film/video.   If a captioned format is unavailable, please contact the Office of Disability Services.
  • Accessible PDF Handouts – All handouts should be presented in a readable, open PDF format.
  • Enlarged Print-Class – All handouts and class materials must be in enlarged print. The font size can vary depending on student’s disability

Additional Academic Adjustments

  • Braille – Brailled materials for tests, articles and handouts.
  • E-Text – All textbooks and readers in electronic format. ODS will work with the student to get these text in a format that will be accessible for him/her. It is helpful for the student to get their reading lists before the start of the semester as it may take up to 10-17 days to provide tests in electronic format ODS will work with faculty to fill these requests.
  • Out of Class Assign-Timeline E – extensions for out of class assignments.
    • Students understand their responsibility for class work but there may be times when they are in need of extra time for assignments or take-home exams due to an exacerbation of his/her disability.  At the beginning of the semester, the student will speak with you and discuss and agree upon the arrangements and expectations for receiving extra time on assignments – including how much advance notice he/she will give to you when requesting this academic adjustment for a particular assignment.

Assistance with Evacuation

  • The student may need assistance in the event of an emergency evacuation. Individuals enrolled in Syracuse University classes, who may be in need of assistance during an emergency evacuation, should follow the guidelines outlined by the Safety Department. These guidelines can be found at http://safety.syr.edu . A copy of the guidelines are available in alternate format upon request. SUNY ESF instructors should contact the SUNY ESF University Police at (315) 470-6667 for information and procedures for assisting a student in the event of an emergency.


  • Please note comments regarding specialized academic adjustment may appear in bold and underlined test at the top of the academic adjustment list. Ask the student to clarify these academic adjustments and contact the counselor if you have additional questions or concerns.