ADA Housing Request

ESF students, please contact the ESF Student Affairs Office at 110 Bray Hall, 315-470-6658

Guidelines for Requesting Housing Accommodation (s)

Requests for disability-related housing accommodations such as room adaptions or configurations,  room assignments or modification of existing meal plan(s) are treated similarly to general requests for accommodations, academic adjustments and/or auxiliary aides.  However, in order to expedite requests, students are asked to complete the ODS registration form and check ‘Disability-Related Housing Accommodation(s) Only’.  Students must also provide supporting documentation along with a completed Healthcare Provider Form and work with ODS to determine the accommodation(s) that are necessary to ensure access to university living.

  • Requests for emotional support animals in university housing are treated as general requests since additional academic and classroom accommodations may also be appropriate so we advise students to complete the entire form.

Review Process

To evaluate all requests accurately and equitably, a deadline is set to mitigate the likelihood of undue administrative burden, i.e., significant difficulty in fulfilling a request once room assignments are completed.  ODS will continue to accept housing requests beyond the deadline, but fulfillment will be based on availability.  Therefore, students are strongly encouraged students to adhere to the appropriate deadlines.

Deadline for Current Students: March 15st for the following academic year

Deadline for Incoming Students: June 1st

We anticipate ten (10) to fourteen (14) business days to complete the process after all supporting documentation is received.  However, depending upon the number and complexity of requests, the length of the process may vary.

Requesting a Housing Accommodation

  1. Students must fill out a registration form with the Office of Disability Services.
  2. Check ‘Disability Related Housing Accommodation(s) Only’
  3. Along with your registration form, upload the “ADA Healthcare Provider Form” and the relevant supporting documentation that provides evidence of a disability and a clear rationale for the specific housing request(s).
  4. Upon receipt of the request, students will be assigned a Counselor and initiate their review. Counselors gather as much information as needed in order to understand the nexus between the specific request and the disability impact.  This is done in various ways that may include speaking with the student, reviewing documentation, and/or perhaps even speaking with the healthcare provider.  Once a counselor gathers enough information to make a decision, they present the student’s request to our ADA Housing Committee for a final decision.
  5. Once a decision is made, students will be notified via their syr.edu email.  If approved, The Housing Office will be copied on the notification and they take over from there.  If a student’s request is not approved, we will provide an explanation.  We may also offer an alternate accommodation if one is deemed appropriate.  We may also make referrals to other campus resources.
  6. All communications regarding the students request will flow through the student’s syr.edu email address as well as be maintained in the Disability Resource Portal.

The Office of Disability Services reserves the right to request additional information and/or to recommend an alternate accommodation(s).

Meal Plan Requests:

Most requests pertaining to dietary options can be satisfied by working directly with Food Services and the University’s registered dietician.  Below is a link to their website.

http://foodservices.syr.edu/nutritional/special-needs/

If the university’s dietician recommends that you qualify for an ADA meal plan accommodation due to dietary restrictions that Dining Services cannot fulfill, you will be referred to the Office of Disability Services to formally register and request a disability-related meal plan accommodation.  In this case, please follow the same guidelines for requesting housing accommodations.

Appeal

For any accommodation request that is denied or when students have been provided with an alternate accommodation that they perceive to be inadequate, students may appeal that decision to Director & ADA Coordinator of Syracuse University at (315) 443-4018/ada@syr.edu

The University will make every effort to address appeals in a timely manner.

Documentation Guidelines

To determine eligibility for housing accommodations or modification of a meal plan, a student must be a qualified student with a disability (i.e., a physical or mental impairment(s) that substantially limits one or more major life activities) and submit documentation from the appropriate licensed professional or healthcare provider. The provider must be familiar with the history and functional limitations of the student’s disability and be able to comprehensively answer the questions provided below. The provider cannot be a relative of the student.

Specific to housing, we ask that the appropriate provider complete the Healthcare Provider Form and attach the supporting documentation, i.e., medical records or other related assessments to support the specific housing recommendations.  Requests will not be processed until ODS receives both the Healthcare Provider Form AND supporting documentation.

Questions that are considered when determining the most effective accommodation(s) necessary to ensure access to university living:

  • What is the (linear) connection between the functional impact of the disability and the necessity of the specific housing recommendation(s)?
  • Is there a negative health impact that may be permanent if the specific request is not met
  • Is the student’s disability permanent or temporary?
  • Can you recommend alternate accommodations?
  • Is the recommendation an integral component of a treatment plan for the disability in question? If yes, please explain
  • Does the recommendation center on room adaptations that are necessary for safe and independent occupancy in the residence hall?
  • Describe the likely impact to the student’s ability to use and enjoy the dwelling and/or common area if the request is not met?
  • Do you recommend an alternate accommodation if the recommended accommodation would result in a fundamental alteration or undue burden, i.e. significant difficulty or expense?
  • What medications does the student take for the disability and are there potential side-effects that may further impact living in the residence hall and/or unit or apartment?

 

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